Last updated on 8th December 2008
The Site and the Products and Services are intended for adult audiences, and XpoFairs does not knowingly collect any personal information from anyone under 13 years of age.
Collecting personal information
Personal information on this Site is collected on behalf of XpoFairs by XpoFairs Ltd, who is responsible for this site.
XpoFairs’ address is Rotunda Point, 11 Hartfield Crescent, Wimbledon, London, SW19 3RL, and its telephone number is +44 (0) 20 8781 1106.
Updating your personal information and privacy preferences
You have the right to access and correct your personal information and privacy preferences at any time. With respect to Registration Information (as defined in the section entitled "Protection of your personal information"), this may be accomplished by linking to your account at Edit Your Account, where you can view and make changes to your personal information. You may also access and correct your personal information and privacy preferences (such as whether you wish to receive promotional communications) by writing to XpoFairs at:
Attn: Change of Address/Privacy
11 Hartfield Crescent
Please include your name, address, and/or e-mail address when you contact us.
Personal information submitted through this Site or in connection with the Products and Services that is not Registration Information is not accessible online. To access and/or correct such information and privacy preferences (such as whether you wish to receive promotional communications), you may write to XpoFairs at:
11 Hartfield Crescent
All users may also email: privacy@XpoFairs.com
In your correspondence, please indicate with as much detail as possible the location on this Site or otherwise where you provided your personal information. You may expect a response within 30 days. For information submitted in connection with Products and Services, you may also follow instructions included or referenced within such Product and Service to access or correct the information.
Collection of personal information
As a visitor to this Site, you can engage in many activities without providing any personal information. In connection with other activities, such as utilizing online or hosted Products and Services, XpoFairs may ask you to provide certain information about yourself by filling out and submitting a form. It is optional for you to engage in these activities. If you elect to engage in these activities, however, XpoFairs may ask that you provide personal information, such as your first and last name, mailing address (including postcode), country of residence, e-mail address, employer, job title and department, telephone and facsimile numbers, and other personal information. When ordering Products and Services via the Site, you may decide to pay by credit card and will be asked to provide a credit card number. Depending upon the activity, some of the information that we ask you to provide is identified as mandatory and some as voluntary. If you do not provide the mandatory data with respect to a particular activity, you will not be able to engage in that activity. Similarly, if you wish to delete your information (pursuant to the mechanism set forth in “Updating your personal information and privacy preferences”) that is mandatory, you will no longer be able to engage in a particular activity.
When you use the Site and the Products and Services, XpoFairs may also collect certain information about your computer to facilitate and evaluate your use of the Site and the Products and Services. For example, we may log environmental variables, such as browser type, operating system, CPU speed, referring or exit webpages, and the Internet Protocol (IP) address of your computer. XpoFairs also uses such information to measure traffic patterns on the Site and usage of the Products and Services. We do not match such information with any other information held by XpoFairs unless we have your consent.
By using this Site and the Products and Services, you agree and acknowledge that personal information collected through the Site or in connection with the Products and Services may be transferred across national boundaries and stored and processed in any of the countries around the world in which XpoFairs maintains offices, including the United Kingdom. You also acknowledge that in certain countries or with respect to certain activities, the collection, transfer, storage, and processing of your information may be undertaken by trusted third parties. Such third parties are subject to confidentiality agreements with us and other legal restrictions that prohibit their use of the information for any other purpose except to facilitate the specific outsourced XpoFairs related operation, unless we have explicitly agreed or given your prior permission to them for additional use.
In order to reduce errors in our database, authenticate our users, prevent abuse of our Site and the Products and Services, and provide more consistent, relevant experiences to our users, we may on occasion supplement the personal information you submit to us with information from third-party sources. For example, if permitted under applicable law, we may supplement your Registration Information with address information provided by the UK Postal Service to qualify your information and prevent errors in our database. As permissible, we may also supplement the information you provide to us with demographic and other information (such as age or interest in photography) stored in third-party databases in order to make it more likely that marketing communications we send will be of interest to you.
How your personal information is used
XpoFairs collects your information in order to record, support and facilitate your participation in the activities you select. If you subscribe to or register for Products and or Services, for example, the information is used to register your rights, if any, to technical support or other benefits that may be made available to registered users. Your personal information is also used to track customer preferences and keep you informed about product upgrades, special offers, and other products and services of XpoFairs and selected third parties unless you have opted not to receive such communications or such communications are prohibited by law.
XpoFairs may collect information about the use of the Products and Services and the Site, such as the number of downloads, types of Services used, how many users we receive daily, and the IP/Internet address of your computer. This information is collected in aggregate form, without identifying any user individually.
XpoFairs may use this aggregate, non-identifying statistical data for improving the Site and the Products and Services, providing more relevant experiences to our customers and for statistical analysis.
Certain Products and Services may require you to use the most current version of such Products and Services, or are offered in conjunction with other Products and Services, which you may or may not have already downloaded. The Products and Services may automatically check to determine if you are using the most current version or have other Products and Services and through e-mail messages, pop-up boxes or similar mechanisms, inform you if need to upgrade in order to use a particular Product and Service you have requested. During this process, an IP address identifying your computer and the Product and Service version may be sent to a Web server, but system profile information is not transmitted nor are cookies used to store information.
Your choices with respect to personal information
XpoFairs recognizes and appreciates the importance of responsible use of information collected on the Site and in connection with the Products and Services. XpoFairs will respect your legal rights regarding access to and correction and deletion of your personal information. XpoFairs may communicate information to you regarding products, services, and special offers available from XpoFairs or selected third parties unless you have opted not to receive such communications or such communications are prohibited by law, although we may find it necessary to continue to communicate with you regarding your use of the Site and the Products and Services. There are other instances in which XpoFairs may divulge your personal information, such as where required by law, regulation, or litigation. We may also disclose information about you if we determine that such disclosure should be made for reasons of national security, law enforcement, or other issues of public importance.
Protection of your personal information
The personal information that you provide in connection with registering yourself as a user of the Site or of the Products and Services is classified as Registration Information. Registration Information is protected in several ways. Access by you to your Registration Information is available through a password and unique customer ID selected by you. This password is encrypted. You are responsible for all actions taken with your ID and password, including those actions that result in fees being charged to your account. Therefore we recommend that you do not divulge your customer ID and password to any third parties. If your password has been compromised for any reason, you should immediately edit your account and follow the instructions to change your password. In addition, your Registration Information resides on secure servers that only selected XpoFairs personnel and contractors have access to via password. XpoFairs encrypts your personal information and thereby strives to prevent unauthorized parties from viewing such information when it is transmitted to XpoFairs.
Personal information that you provide that does not constitute Registration Information also resides on secure servers and is accessible only to selected XpoFairs personnel and contractors via password. Since this information is not accessible online by you, you will not be asked to select a password in order to view or modify such information.
Data not collected on this Site or in connection with the Products and Services
In order to improve our Products and Services and the Site and provide more convenient, relevant experiences to our customers, we and our vendors may use "cookies", “web beacons”, and similar devices to track your activities. A cookie is small amount of data that is transferred to your browser by a web server and can only be read by the server that gave it to you. It functions as your identification card and enables XpoFairs to record your passwords, purchases, and preferences. It cannot be executed as code or deliver viruses. A web beacon is a small transparent gif image that is embedded in an HTML page or email used to track when the page or email has been viewed. A similar device may be used by which a Product and Service may send data to a server when a set of user-initiated events occur such as the “Buy Ticket” button is clicked. This device is similar to a cookie in that it tracks your visit and the data can only be read by the server that receives the data. It is different than a cookie in that it is not browser-based, may not function as an identification card, and does not store any data on your computer.
Most browsers are initially set to accept cookies and most Products and Services that include similar devices are typically initially activated to collect data. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether or not to accept it. (For some web pages that require an authorization, cookies are not optional. Users choosing not to accept cookies or similar devices will probably not be able to access those pages or the related Products and Services.) Information about non-cookie tracking devices and their features, including disabling options, are contained in the information materials provided with such Products and Services or on Site pages relating to such Products and Services.
XpoFairs also hires third parties to place our banner ads on other websites and where they are permitted to perform tracking and reporting activities ("third-party advertisement servers"). Aside from IP addresses, they do not collect personally identifiable information in doing this work for us, and we do not give any personally identifiable information to them. Third-party advertisement servers are subject to their own privacy policies. XpoFairs may also allow third parties to display advertisements on certain pages of the Site or within the Products and Services. If you click on these advertisements these companies may place a persistent cookie on your computer which will allow them to contact you directly. It is our policy to require these companies to provide accessible methods for you to disable these cookies, and should you have any complaint about the practices of any of these companies you should contact privacy@XpoFairs.com.
Attn: Change of Address/Privacy
11 Hartfield Crescent